The following records must be kept at the fixed premises identified in the application for entry on to the Internet Supply List for a period of at least two years from the date of receipt or supply of the medicinal product:
- Every invoice for a product obtained including:
1. date of transaction,
2. name and quantity of product obtained,
3. name and address of supplier
- A record of each transaction involving the supply of a medicinal product to the public including:
1. the order of supply,
2. date of the transaction,
3. name and quantity of product supplied,
4. name and address of the person to whom the product was supplied,
- A record to show that, in the course of each transaction for supply, prior to supplying to the purchaser and having regard to any previous supply to that purchaser, the person making the supply checks that:
1. the purchaser is over 18,
2. the purchaser is aware that the medicinal product should be used in accordance with the recommendations for use contained on the packaging of the product,
3. the total quantity of the product supplied in the transaction is a quantity that is reasonable required by the purchaser for his or her personal treatment.
Additional Record Keeping Requirements for Pharmacies
A pharmacy listed in Part A of the list must also keep a record to show that the requirements of Regulation 19 A (7) of the regulations (S.I. No. 87 of 2015) have been complied with.
Regulation 19 A (7) states that a pharmacy listed in Part A of the Internet Supply List shall not supply a non-prescription medicinal product to the public over the internet unless, prior to the supply, a registered pharmacist:
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personally reviews each order for supply and personally supervises and authorises the supply;
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fulfils the requirements of Regulation 10 of the Regulation of Retail Pharmacy Businesses 2008 (S.I. No. 488 of 2008)
Regulation 10 of the Regulation of Retail Pharmacy Businesses 2008 (S.I. 488 of 2008) relates to the supply and counselling of patients in respect of non-prescription medicines. It requires that, in the course of the supply, a registered pharmacist is satisfied that the purchaser is aware of what the appropriate use of the medicinal product is, that it is being sought for that purpose and, in so far as the registered pharmacist is aware, the product is not intended for abuse and/or misuse.